E-RECORDS
The E-Records system uses the functionality of TextWorks to provide
for the management of paper-based records. The system, designed by
Information Specialists Ltd, includes three linked databases to manage
the classification system, files and boxes.
The classification database provides guidelines for the management
of files created in each classification category. Retention and
disposal information for each category will automatically populate
files created under that classification.
The files database contains information about all the file volumes
that have been created, including open and close dates, retention
periods and location. Pre-designed reports enable ad hoc transfer
and disposal reviews. Loans of items can also be tracked.
The boxes database tracks the location of file storage boxes, reports
numbers of boxes at each location, and lists the contents of boxes.
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